For questions or more information, contact us at halfway2holloweenmi@gmail.com

Why You Should Join Us:

Boost Your Visibility: Showcase your food truck to a diverse and enthusiastic audience.

Increase Your Sales: Guests will be eager to try creative, themed menu items that match the spooky vibe.

Be Part of the Fun: Participate in an unforgettable event that stands out from the usual spring activities.

Event Highlights:

A lively horror and Halloween theme with costumes, decorations, and entertainment.

Activities like a haunted walk, costume contest, and live performances.

A dedicated food truck zone designed to maximize foot traffic and exposure.

How You Can Get Involved:

Create a Themed Menu (Optional): We encourage food trucks to join the fun with spooky menu items like “Monster Burgers,” “Ghostly Tacos,” or “Vampire Smoothies.” Guests love themed foods, and it’s a great way to increase sales and social media buzz.

Decorate Your Truck (Optional): Add a touch of Halloween flair to your setup to draw even more attention.

Application and Fee Details:

Application Fee: A submission fee of $3.00 will apply for each application submitted (you are able to edit your application, even after it has been juried).

Participation Fee: A non-refundable participation fee of $150 is required. This fee helps cover venue costs and secures your spot. Metal folding chairs and 8ft tables are available for rent.

Application Deadline: May 1, 2025.

Jury Process:

Applications will be reviewed to ensure alignment with the event’s theme and quality standards.

Businesses will be notified of their acceptance via email.

Previous participation does not guarantee future participation.

How to Apply:

1. Fill out the online application form

Halfway To Halloween 2025:   https://halfwaytohalloween2025.artcall.org

Halfway To Halloween 2026:   Coming Soon!

Please keep in mind the title of your submission will be used in the interactive vendor map for the public, so please title your submission with your business or product name.

Please submit your food truck license and proof of insurance along with your application or via email.

One of the photos submitted must contain your brand / business logo, please submit this as the first photo of your application.  If you do not have a logo please place the photo you would like used for media as the first photo in your application. 

Submit photos of your booth setup, food truck, and menu.

Provide a description of your business, or food offerings.

Pay the vendor fee once your application is approved.

Join the Vendor Facebook page for updates and information, link included in acceptance email. 

Volunteer Meal Provisions

Complimentary Meals for Volunteers: Each food truck is required to provide up to 10 complimentary meals for our volunteers. Volunteers will present a ticket to redeem their meal.

Ticket Collection: Please collect all tickets redeemed by volunteers and return them to the event staff at the end of the event.

Additional Meals: If more than 10 tickets are redeemed at your food truck, you will be compensated at a rate of $15.00 per additional ticket redeemed.

Parking and Setup

Food Truck Parking: Food vendors with trailers must unhook their trailers and park vehicles in the designated vendor parking area. This is to ensure safety and efficient use of space.

Setup Times:

Early setup is available on Friday, May 9th, times will be announced.

On the event day, all food vendors must arrive before 8:30 AM and be ready to serve customers by 11:00 AM.

Vendors arriving after 8:30 AM will not be permitted entry, and no refunds will be provided unless prior arrangements are made.

Event Conduct and Departure

Stay Duration: Vendors are expected to remain for the entire duration of the event unless prior arrangements have been made with the organizers.

Feedback and Issues: Event organizers will check in with you throughout the day to address any concerns. If an issue arises that cannot be resolved on the day of the event, we will consider improvements for future events.

Early Departure: Vendors who leave the event without notifying organizers or due to dissatisfaction (e.g., low sales) will not be invited to future events.

Weather Policy

The event will proceed rain or shine. No refunds will be issued for vendors who do not attend due to weather or other reasons.

Agreement

By applying for participation, you agree to abide by these terms and conditions. If you have questions or need clarification, please reach out to one of the Halfway To Halloween organizers via email or phone. Contact information is listed below. If you experience delays or issues on the day of the event, please notify us immediately by phone and leave a voicemail if necessary.

Spaces are limited, so don’t miss this opportunity to celebrate Halfway to Halloween with us!